General Committee

THAT a design contract be approved with IN Engineering for a total cost including net HST, not to exceed $22,936 in accordance with the results of the public tender process; and THAT additional expenses of $12,936 required to complete the Phase 1 - Design project be approved and funded by reserves. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

THAT the project for Tunnel Lighting Maintenance be approved; and THAT up to $172,350 be funded from the Fiscal Policy Reserve. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

Page 2 of 6 General Committee Minutes February 18, 2025 THAT the proposed revisions to the Procurement Policy POL.F.139 be approved; and THAT policy POL.F.20.139 be updated accordingly. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

THAT the revisions to the Budgetary Control Policy POL.F.20.181 be approved; and THAT Policy POL.F.20.181 be updated accordingly. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

THAT a new user fee, "Damages to City Property" be established at 100% recovery of costs incurred plus a 2% administration fee, or $50 whichever is greater; and THAT a new user fee, "Refreshment Vehicle" be established at a rate of $750.00 for the initial year plus a subsequent $600.00 user fee charged annually thereafter; and THAT Bylaw 093-2024 General Fees and Service charges be amended accordingly. Page 3 of 6 General Committee Minutes February 18, 2025 For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

THAT the Committees Bylaw be adopted as presented; and THAT staff be directed to draft updated and standardized Terms of Reference for the Airport Advisory Committee, the Brockville Municipal Accessibility Advisory Committee, the Municipal Heritage Committee, and the Recreation Advisory Committee in consultation with the Committees; and THAT Councillor Hobbs be appointed to the Municipal Heritage Committee; and THAT staff be directed to explore the development of a Memorandum of Understanding between the City and the Friends of the Brockville Museum; and THAT staff be further directed to maintain public engagement activities and prioritize efforts to incorporate community feedback into the decision making process; and THAT the necessary by-law be prepared. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

Page 4 of 6 General Committee Minutes February 18, 2025 WHEREAS it is anticipated that US tariffs will have devastating consequences for the Canadian economy, local jobs and our community, NOW THEREFORE BE IT RESOLVED that staff be directed to review and recommend amendments to the City of Brockville’s Procurement Policy to establish a “Canada First” preference in the procurement of goods and services; and FURTHER THAT staff be directed to report back to the March General Committee on this request. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, and Mayor Wren

THAT the following Information Items be received for information:

THAT the following items as recommended by the General Committee be placed on the Consent Agenda: 1. 2025-29 Market St. Washroom Phase 1 - Design Project 250029 Page 5 of 6 General Committee Minutes February 18, 2025 2. 2025-35 Tunnel Lighting Project 3. 2025-36 Procurement Policy Updates 4. 2025-37 Budgetary Control Policy Revision 5. 2025-34 Proposed User Fee Amendments Damages to City Property and Refreshment Vehicle 6. 2025-32 Committees Review and Committees Bylaw Canada First Procurement 7. Information Items: 1. 2025-26 Railway Tunnel Electrical/Control Enclosure Upgrade Project 240134 2. 2025-33 William St. CN Overpass Rehabilitation - Engineering Consultant Project 240041A

THAT the General Committee adjourn its meeting until the next regular meeting scheduled for March 18, 2025.