General Committee

THAT staff be directed to accept funding arising from a Young Canada Works at Building Careers in Heritage grant for the purpose of hiring a temporary graduate intern; and THAT a donation of funds previously collected by the Friends of the Brockville Museum be accepted to cover the outstanding expenditures not covered by the grant in the amount of $11,000. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT the Mayor and Clerk be authorized to execute the Municipal Funding Agreement between the Minister of Transportation and the City of Brockville, and all subsequent agreements or amendments with respect to the Dedicated Gas Tax Funds with the Province of Ontario; and THAT the necessary bylaw be enacted. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT total expenses of $351,033 to complete the roof repairs of the Brockville Rotary Building, at 10 Gilmour St. be approved in accordance with the non-declared emergency procurement provisions as defined in the City's Procurement Policy; and THAT rent relief be approved for the Brockville Gymnastics Academy, in the amount of $2,288.50equivalent to rent costs for March to supplement the tenant's revenue loss that accounted for interruptions in their programming. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT additional expenses of $1,924 required to complete the purchase and installation of the replacement fleet hoist in accordance with the approved project scope be approved; and THAT the $1,924 be funded first by potential savings on other capital projects and any residual be funded by the Fiscal Policy Reserve. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT the construction contract with Kehoe Marine Construction to complete specified scopes of decorative restoration of Sabre Jet Monument be approved, in the amount of $79,067.52 including net HST; and THAT the construction contract with Bulldog Commercial Restoration and Waterproofing Inc. to provide decorative finishing of the central jet support pedestal be approved for a total cost of $9,800 including net HST; and THAT the total additional expenses of $40,184.30 funded by reserves, to complete the Sabre Jet Monument restoration, be approved in accordance with the City Budgetary Control Policy. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT the monthly lease rates for the use of the property located at 1805 County Road 2 by the United Counties of Leeds and Grenville be waived for the period of April 2025 to March 2027.

THAT the Community Grants Policy as attached to staff report 2025-77 be adopted; and THAT the 2025 Program be funded up to $66,000, including the $50,000 previously approved in the 2025 budget funded by the Fiscal Policy Reserve allocated for a grant program, and $16,000 previously approved in the 2025 budget for fee waivers; and THAT in following years, the Program be funded through an allocation of the Municipal Accommodation Tax as outlined in the policy; and THAT 2025 Community Partner applicants be asked to resubmit using the prescribed form; and THAT a Community Grants Review Committee and associated Terms of Reference be established and members be appointed; and THAT the necessary bylaws be approved.

THAT the motion be amended to reflect the desire to adopt the Community Grants Policy as amended by removing the proposed $7,500 maximum request, to allow requests for fee waivers pre or post event, and to permit multiple applications from the same applicant within one year. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT the Community Grants Policy as attached to staff report 2025-77 be adopted as amended to remove the proposed $7,500 maximum request, to allow requests for fee waivers pre or post event, and to permit multiple applications from the same applicant within one year; and THAT the 2025 Program be funded up to $66,000, including the $50,000 previously approved in the 2025 budget funded by the Fiscal Policy Reserve allocated for a grant program, and $16,000 previously approved in the 2025 budget for fee waivers; and THAT in following years, the Program be funded through an allocation of the Municipal Accommodation Tax as outlined in the policy; and THAT 2025 Community Partner applicants be asked to resubmit using the prescribed form; and THAT a Community Grants Review Committee and associated Terms of Reference be established and members be appointed; and THAT the motion be amended to reflect the desire to adopt the Community Grants Policy as amended by removing the proposed $7,500 maximum request, to allow requests for fee waivers pre or post event, and to permit multiple applications from the same applicant within one year; and THAT the necessary bylaws be approved. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

This report is for information purposes. For: Councillor Deery, Councillor Fullarton, Councillor Hobbs, Councillor Severson, and Mayor Wren

THAT the following Information Items be received for information:

THAT the following items as recommended by the General Committee be placed on the Consent Agenda: 1. 2025-66 Funding for Paid Internship Brockville Museum 2. 2025-71 Transfer Payment Agreement 2025 - Provincial/Municipal Gas Tax 3. 2025-75 Project 250017A Rotary Building Roof Repair Project 4. 2025-69 Project 250056 Fleet Rotary Vehicle Hoist 5. 2025-83 2023-2026 Strategic Priorities Update 6. Information Items: 1. 2025-67 Project 250097 Fire Station 2, Roof Section 2 Replacement 2. 2025-82 Pumper Replacement 3. 2025-70 Project 240143A 2025 Railway Tunnel Lighting Equipment 4. 2025-62 Project 250074 Backhoe Replacement Tender results

THAT the General Committee adjourn its meeting until the next regular meeting scheduled for May 20, 2025.