Council

THAT the minutes of the Council Meeting of April 8, 2025 be adopted and circulated as read.

THAT the Council of the Corporation of the City of Brockville wish to proclaim May 1st, 2025 as Doctor's Day in the City of Brockville.

THAT Council of the Corporation of the City of Brockville receive the Integrity Commissioner's 2024 Report for information.

THAT additional expenses of $22,620.39 required to complete the purchase and installation of AODA compliant, passenger audio & visual announcement equipment, and cloud-based management software in accordance with the approved project scope be approved; and THAT the $22,620.39 be funded by potential savings on other capital projects and any residual be funded by the Fiscal Policy Reserve. Page 3 of 11 City of Brockville Council Meeting Minutes – Tuesday, April 22, 2025 For: Mayor Wren, Councillor Wales, Councillor Deery, Councillor Earle, Councillor Fullarton, Councillor Hobbs, Councillor Kalivas, and Councillor Severson

That staff report 2025-86 be received for information.

THAT the following items, as listed on the General Committee agenda are recommended by the Committee to be passed by Consent Agenda: For: Mayor Wren, Councillor Wales, Councillor Deery, Councillor Earle, Councillor Fullarton, Councillor Hobbs, Councillor Kalivas, and Councillor Severson

THAT Report 2025-82 - Pumper Replacement be received for information.

THAT the construction contract with Kehoe Marine Construction to complete specified scopes of decorative restoration of Sabre Jet Monument be approved, in the amount of $79,067.52 including net HST; and THAT the construction contract with Bulldog Commercial Restoration and Waterproofing Inc. to provide decorative finishing of the central jet support pedestal be approved for a total cost of $9,972.49 including net HST; and THAT the total additional expenses of $40,184.30 funded by reserves, to complete the Sabre Jet Monument restoration, be approved in accordance with the City Budgetary Control Policy. For: Mayor Wren, Councillor Wales, Councillor Deery, Councillor Earle, Councillor Fullarton, Councillor Hobbs, Councillor Kalivas, and Councillor Severson

THAT the monthly lease rates for the use of the property located at 1805 County Road 2 by the United Counties of Leeds and Grenville be waived for the period of April 2025 to March 2027 conditional upon occupancy of the building by the December 31, 2025. Page 7 of 11 City of Brockville Council Meeting Minutes – Tuesday, April 22, 2025 For: Mayor Wren, Councillor Wales, Councillor Deery, Councillor Earle, Councillor Fullarton, Councillor Hobbs, Councillor Kalivas, and Councillor Severson

THAT the Community Grants Policy as attached to staff report 2025-77 be adopted as amended to remove the proposed $7,500 maximum request, to allow requests for fee waivers pre or post event, and to permit multiple applications from the same applicant within one year; and THAT the 2025 Program be funded up to $66,000, including the $50,000 previously approved in the 2025 budget funded by the Fiscal Policy Reserve allocated for a grant program, and $16,000 previously approved in the 2025 budget for fee waivers; and THAT in following years, the Program be funded through an allocation of the Municipal Accommodation Tax as outlined in the policy; and THAT 2025 Community Partner applicants be asked to resubmit using the prescribed form; and THAT a Community Grants Review Committee and associated Terms of Reference be established and members be appointed; and THAT the necessary bylaws be approved. For: Mayor Wren, Councillor Wales, Councillor Deery, Councillor Earle, Councillor Fullarton, Councillor Hobbs, Councillor Kalivas, and Councillor Severson

THAT Bylaws Numbered 031-2025 to 038-2025 be introduced and the same be now read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 c and k, Council resolve itself Closed Session at 7:25 p.m., closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; specifically acquisition of Green Space 2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. specifically, Airport

THAT the Closed Meeting of Council adjourn and the open session resume at 7:58 p.m.

THAT Bylaw Number 039-2025 to confirm the Proceedings of Council at its meeting held on April 22, 2024 be read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

THAT Council adjourn its proceedings until the next regular meeting scheduled for May 13, 2025.