Council Meeting

THAT the minutes of the Council Meeting of May 12, 2026 be adopted.

WHEREAS the City of Brockville is committed to protecting the health, safety, and quality of life of its residents; and WHEREAS the City of Brockville recognizes the important economic role that responsible rail transportation and rail yard operations play in supporting regional employment, trade, industry, and the movement of good across Canada; and WHEREAS the CN Manitoba Rail Yard is located within the city’s urban area and over time has become increasingly proximate to established residential neighbourhoods and community uses; and Page 2 of 12 City of Brockville Council Meeting Minutes – Tuesday, May 26, 2026 WHEREAS residents living adjacent to the rail yard have reported persistent impacts including strong odours, diesel fumes, prolonged locomotive idling, excessive noise, and vibrations that interfere with daily living and raise concerns about long term health and environmental effects; and WHEREAS recent media reporting has highlighted these concerns, including complaints regarding the stockpiling of creosote soaked railway ties near homes, resulting in significant irritation to residents; and WHEREAS the Ontario Ministry of the Environment, Conservation and Parks (MECP) has received complaints related to these activities and subsequently issued a Provincial Officer’s Order to CN Rail requiring corrective action; and WHEREAS the continued operation of the Manitoba Rail Yard imposes substantial constraints on municipal planning, including large setback requirements, de

THAT Council approve the Audited Financial Statements for the Corporation of the City of Brockville and the Downtown Business Improvement Area for the year ended December 31, 2023; and THAT Council receive the Audited Financial Statements for the Corporation of the City of Brockville Trust Funds and the Brockville Public Library for the year ended December 31, 2023 be received; and THAT Council authorize the allocation of the 2023 surplus as follows: 1. Operating surplus of $681,797 to the Fiscal Policy Reserve; and 2. Water operating surplus of $774,930 to the water reserve; and 3. Wastewater operating surplus of $463,016 to the wastewater reserve. For: Councillor Lavergne, Mayor Wren, Councillor Wales, Councillor Earle, Councillor Fullarton, Councillor Kalivas, and Councillor Severson

THAT Council delegate authority to the City Clerk for the appointment of the Joint Compliance Audit Committee for the Corporation of the City of Brockville; and THAT the necessary bylaw be prepared. For: Councillor Lavergne, Mayor Wren, Councillor Wales, Councillor Earle, Councillor Fullarton, Councillor Kalivas, and Councillor Severson

THAT Report 2026-85 2026 Municipal Election Accessibility Plan be received for information. For: Councillor Lavergne, Mayor Wren, Councillor Wales, Councillor Earle, Councillor Fullarton, Councillor Kalivas, and Councillor Severson

THAT the following items, as listed on the General Committee agenda are recommended by the Committee to be passed by Consent Agenda: Councillor Earle requested to remove 2026-75 Multi-Use Recreation Facility Building Permit Fees from the Consent agenda. 1. 2026-81 Collection Management System Upgrade Brockville Museum THAT a sole-source procurement with Soutron Global for the upgrade from MINISIS to CAMS be approved; and THAT a one-time expense in the amount of $7,500 to cover data migration and set-up costs be approved and funded by the Museum Board Reserve Fund; and THAT staff be authorized to enter into a 5-year digital subscription agreement with Soutron Global at approximately $8,400/year, subject to a 5% annual increase, funded through the Brockville Museum Operating Budget. 2. 2026-70 Museum Strategic Plan 2026-2030 THAT the Brockville Museum Strategic Plan 2026-2030 be approved. 3. 2026-76 Crossing Guard Contract 260018 THAT the award of a service contract to Ottawa Safety Council to administer the City's school crossing guard contract at an annual cost of $326,603 including net HST be approved; and Page 6 of 12 City of Brockville Council Meeting Minutes – Tuesday, May 26, 2026 THAT additional known expenses of $26,603 in projected additional known expenses be approved and funded by the Fiscal Policy Reserve; and THAT the projected operating budget deficit for crossing guard contracted services be identified and reported to Council in the regular operating budget vari

THAT building permit fee costs in the amount of $109,663.60 for the Multi- Use Recreation Facility construction and renovation project be approved and funded by the Arena Reserve For: Councillor Lavergne, Mayor Wren, Councillor Wales, Councillor Fullarton, Councillor Kalivas, and Councillor Severson Against: Councillor Earle

THAT staff be directed to create a comprehensive flag raising and civic recognition policy that allows for community flag raisings to continue; and THAT the policy allow for the following of international flags by request in recognition of national days (1 per year) or official visits only; and THAT the revised policy be aligned with federal government guidelines on flag etiquette.

THAT staff be directed to create a comprehensive flag raising and civic recognition policy that allows for non international community flag raisings to continue. For: Councillor Lavergne, Mayor Wren, Councillor Wales, Councillor Fullarton, and Councillor Severson Against: Councillor Earle and Councillor Kalivas

THAT Bylaws Numbered 043-2026 and 044-2026 be introduced and the same be now read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

THAT pursuant to the Municipal Act, 2001, Section 239 Sub. 2 (c) and (k), Council resolve itself Closed Session at 7:28 p.m., closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; specifically, 10 John Street Page 10 of 12 City of Brockville Council Meeting Minutes – Tuesday, May 26, 2026 2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, specifically Proposed Land Use

THAT the Closed Meeting of Council adjourn and the Open Session resume at 7:55 p.m.

THAT Bylaw Number 045-2026 to confirm the Proceedings of Council at its meeting held on May 26, 2026 be read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

THAT Council adjourn its proceedings until the next regular meeting scheduled for June 9, 2026.